Senior Executive Assistant

• Provide dedicated support to the CEO, managing sensitive professional details with absolute discretion and integrity.
• Proactively manage complex calendars, meetings, events, and travel logistics, ensuring seamless organization and follow-through.
• Lead and coordinate daily errands, household management, payments, and logistics to streamline the CEO´s work.

• Partner in strategic planning and business development activities across our portfolio of AI initiatives and ventures.
• Timeline management, and follow-ups for ongoing and ad-hoc projects, ensuring timely progress and successful completion.
• Track progress and maintain momentum on key deliverables and goals.

• Act as the CEO´s communication gatekeeper: manage emails, calls, messages, and social media DMs—filtering, prioritizing, and ensuring timely responses.
• Draft and review correspondence, prepare agendas, take minutes, and coordinate action items.
• Build strong internal and external relationships, representing the company´s vision and values with confidence and professionalism.

• Exceptional communication and interpersonal skills—a trusted relationship builder with high EQ.
• Strategic thinker & self-starter—plan, prioritize, and execute with autonomy and purpose.
• Kind, calm, and confident—thrive under pressure, model discretion, and professionalism.
• Obsessive attention to detail—excel at organization and project management.
• Technologically fluent—skilled with G Suite, Microsoft 365, CRMs, project management tools, and AI systems.
• Goal-driven and resilient—adaptable to shifting priorities; flexible to work outside 9-5 when needed.
• Fluent in written and verbal English.
• Long-term, US/EU time zone availability.

• Prior experience as a personal or executive assistant, especially supporting founders or leaders in startups or fast-paced environments.
• Exposure to AI, SaaS, or tech industries; basic understanding of AI/ML concepts.
• Experience coordinating internationally, or with high-profile communications.
• Familiarity with marketing, brand management, or PR tools/platforms.

• Culture of excellence and trust: We reward initiative, respect, integrity, and teamwork.
• Massive learning opportunity: Unparalleled exposure to AI, startups, and high-level strategic work.
• Leadership and impact: Step into leadership and own outcomes early in your journey.
• Global, inclusive team: Collaborate across borders and backgrounds.
• Support for your whole self: Competitive compensation, optional benefits, paid breakfast, lunch and dinner on-site in our Oslo office.

Newcode.ai